Job Title: POL/ECON Office Management Assistant (Embassy Admin Jobs)
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: USD $36,195
Position Number: Kampala-2023-032
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Natalie E. Brown currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The Political/Economic Management Assistant is a key member of the 12-person POL/ECON Section. The position’s direct supervisor is the deputy Counselor for Political and Economic Affairs. The position is primarily responsible for supporting the POL/ECON Counselor and Deputy Counselor, but also assists the other officers in the section as requested and time permits. S/he performs a full range of office management, administrative, records, logistics and protocol duties. The incumbent backs up the Human Rights Officer on overseeing all Leahy vetting functions in his/her absence.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The applicants for the United States US Embassy POL/ECON Office Management Assistant job opportunity should have completed Secondary School. Required.
- At least three years of clerical, administrative, office support, event or travel management in an office setting is required.
- The incumbent must become aware of pertinent U.S. government regulations and Embassy policies, understanding and correctly applying them.
- The incumbent must also quickly grasp the basics of the section’s substantive work enough to provide needed support for those functions.
- Must understand how businesses/restaurants arrangements are made and confirmed in Uganda, and how to set up events in Uganda.
- Excellent analytical, problem-solving and interpersonal skills, tact, and diplomacy are required.
- The incumbent should also possess good managerial skills, and a personality that inspires confidence in Locally Employed Staff and permits the maintenance of effective working relationships with employees and supervisors. The following are required: ability to forecast needs for resources, and to plan and assess problems and develop realistic solutions; anticipate all scheduling and logistical needs for the Counselor and the Deputy Counselor to ensure the smooth functioning of their schedules;
- Demonstrated ability to tactfully and efficiently work with American officers and Locally Employed Staff so that the Pol/Econ section provides the highest quality support to the Mission;
- Proven ability to tactfullly manage other section’s contributions to the Leahy Vetting process in order to process requests in a timely fashion;
- Able to work constructively with Washington-based administrators of the Leahy Vetting process in order to gain the maximum amount of leeway and receptivity for Mission’s nominees in the most timely fashion;
- Proven ability to create and maintain a good working climate in order to ensure maximum productivity in a service-oriented fashion.
- Basic typing skills required.
- Must be able to use Microsoft Office Suite
- Numerical skills required.
- Language: Level IV (Fluent) speaking/reading/writing of English is required.
How to Apply:
All those interested in working with the United States Embassy, US Mission in Kampala should send their applications online at the link below.
Deadline: 24th April 2023