Job Title: Administrative and Accounting Officer
Organisation: Association for Aid and Relief Japan (AAR Japan)
Duty Station: Hoima, Kikuube or Karamoja, Uganda
About US:
Association for Aid and Relief Japan (AAR Japan) was founded in 1979 with a mission to help refugees from Indochina, and as a civil organization without any political, religious, or ideological affiliations. It has since then grown into an international NGO approved and registered by the United Nations. AAR Japan has five main pillars of activities; 1) emergency assistance, 2) assistance to persons with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4) action against infectious diseases and 5) public awareness raising about global issues in Japan. Since the beginning, AAR Japan has operated in over 60 countries. Currently, we are active in 15 countries and areas, including 4 African countries namely Kenya, Zambia, Sudan, and Uganda. AAR Japan Uganda has been operational in Bidibidi, Imvepi Palorinya refugee settlements since September 2016 to support South Sudanese refugees.
Job Summary: The Administrative and Accounting Officer is to act as the point of contact for all employees, providing administrative support and managing the overall working environment. Main duties include, but not limited to, managing office stock, recording daily expenditures, preparing financial reports and budget plans, organizing and updating administrative records.
Key Duties and Responsibilities:
- Manage stock of office supplies and project materials in the office/warehouse/storeroom.
- Liaise with suppliers and procure items/goods necessary for the office use.
- Keep proper and correct records of all the office consumables and assets.
- Arrange travel and logistics for staff when traveling outside the duty station.
- Draft contracts related to the project and the office administration.
- Manage and maintain staff contracts, attendance, leave records etc.
- Carry any other administrative duties such as filing, typing, copying, binding, scanning etc.
- Manage and control petty cash in the office.
- Record accounting entries for daily expenditures.
- Organize and maintain accounting documents (bills, cash slips, invoices, receipts, etc.)
- Work closely with supervisors to prepare budget plans, internal monthly accounting report and financial report for donors.
- Work closely with the operation team to manage the budget for the accountable execution of the projects.
- Communicate with external accountants about staff payrolls, tax calculations and an annual audit.
- Fulfill all the demands pertaining to accounting and finance process.
- Perform any other duties requested by the supervisors.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor’s Degree in business administration or relevant fields.
- At least three (3) years of experience in the field of Administration and Accounting in the NGO/Commercial sector.
- Experience in working with humanitarian/aid organizations with strong commitment in the past would be advantageous.
- Experience in working at a refugee settlement or a refugee camp would be advantageous.
- Residing in Uganda and able to station in Hoima or Karamoja
- Language: Fluency in both written and spoken English. Knowledge of Kiswahili, Lunyoro, Karamojong, French and other locally spoken languages would be advantageous.
- Excellent MS Office skills (MS Word, MS Excel etc.).
- Strong motivation to commit oneself to be a part of a humanitarian/aid organization.
- Strong coordination and negotiation skills with AAR Japan’s stakeholders.
- Self-driven with problem-solving skills and capability to work under minimum supervision.
- Capability to complete assignments with tight deadlines under challenging circumstances.
How to Apply:
All Interested individuals should submit their application to apply@jobsportal-career.com No paper application is accepted.
The email Subject Title shall be: “Admin Officer)_. Your Full Name”.
Document to be submitted:
- Cover Letter (Shall not exceed one (1) A4 page)
- Curriculum Vitae (CV)
- The title of the attached file shall be: “CV Admin Officer)__ Your Full Name”.
- Include at least three (3) referees, one must be from the most recent employer.
- Copy of Academic and Work Certificates
- Copy of ID
Note: Incomplete application shall not be considered. Only shortlisted candidates shall be notified personally for further selection process.
Deadline: 5th February 2023