Job Title: Procurement Officer Trainee (2 No Experience Jobs)
Organisation: Office of the Auditor General (OAG)
Duty Station: Kampala, Uganda
Job Reference: ADM 115/136/01 Vol.7 [12/2022]
About US:
The Office of the Auditor General (OAG) is the supreme Audit Institution (SAI) of Uganda mandated under Article 163 of the Constitution of the Republic of Uganda to audit and report on the Public Accounts of Uganda and of all public offices, including the Courts, the Central and Local Government Administrations, Universities and Public Institutions of like nature and any Public Corporations or other bodies or organizations established by an Act of Parliament. The Constitutional mandate of the OAG is amplified by the National Audit Act, 2008 which has among other things enhanced the financial and operational independence of the Auditor General.
Job Summary: The Procurement Trainee will provide assistance regarding planning, budgeting and controlling of Procurement and Disposal of Assets function and activity of the entity to ensure value for money.
Key Duties and Responsibilities:
Prepare and Submit Annual Consolidated Procurement Plan
- Liaise with end users and prepare draft procurement plans for OAG.
- Assist in the reviewing procurement and disposal requisitions and guide the user department in the procurement process.
Participate in the Evaluation of Bids.
- Prepare draft bid documents and, participate in the evaluation of bids as assigned.
- Prepare draft and issue approved contracts and local purchase orders.
Prepare and Issue Approved Contracts.
- Support the Supervisor in the drafting of contract management appointment letters.
- Issue approved contracts to appropriate service providers/suppliers.
Liaise with the Suppliers/ Service Providers
- Guide the suppliers on procurement procedures.
- Support suppliers and the contract manager(s) to ensure compliance with the contract terms and agreements.
Prepare and Submit Monthly Reports on Procurement & Disposal
- Support the Senior Procurement Officer in preparation of draft monthly reports on procurement and disposal activities.
- Participate in the compilation of documentations and maintenance of safe custody of procurement and disposal records.
- Prepare and submit the monthly reports on procurement & disposal on standard formats to Senior Procurement Officer promptly.
Procurement Management System
- Participate in the maintaining of a Procurement Management Information system.
- In-put procurement transactions on the system for further processing.
Key Performance Indicators:
- Draft Annual Consolidated procurement plan for OAG in place.
- Accurate and timely draft Supplier contracts and bid documents.
- Timely submission of monthly reports
- Up-to-date Procurement Management System in place.
Qualifications, Skills and Experience:
- Applicants should be Ugandans aged 30 years and below, holding Either an Honours Bachelor’s degree in Procurement and Supply Chain Management or its equivalent OR Full related Professional qualification in Procurement from a recognised University/Institution.
- Experience is not required.
- Procurement legal framework
- Procurement regulations
- Digital Literacy skills
- Effective Communication skills
- Linguistic Analytical Ability
- Problem Solving Analytical Ability
- Logical Analytical Ability
How to Apply:
Applications must be accompanied by:
- Detailed typed curriculum vitae which clearly supports the competencies required above.
- Copies of academic qualifications, professional training certificates and proof of employment history.
- Names of three (3) referees and their contacts.
- A recent passport size photograph attached to the application form.
- Applications must be made in triplicate and submitted with on OAG application form, Download Here.
- Applications received shall be acknowledged by the Office.
Applications must be addressed to:
The Auditor General
Office of the Auditor General
Audit House, Plot 2C, Apollo Kaggwa Road
P.O. Box 7083,
KAMPALA. Uganda
Deadline: 19th December 2022