Job Title: Logistics Officer
Organisation: United Nations Department of Operational Support (DOS)
Duty Station: Entebbe, Uganda
Job Opening Number: 22-Logistics and Supply Chain-DOS-189684-R-Entebbe (O)
About US:
The Department of Operational Support (DOS) provides operational support to all UN Secretariat entities, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.
Job Summary: This position is located in the Forward Support Deployment Hub (FSDH) of the Logistics Division, Office of Supply Chain Management in the Department of Operational Support based in the Regional Service Centre in Entebbe. The Logistics Officer at this level reports to the Chief of FSDH or designated official. The post is based in FSDH located in Entebbe, Uganda.
The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, manages, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.
The Forward Support and Deployment Hub (FSDH) is located in Entebbe, it is structured into three cells: the Air Support Cell, the Movement Operations and Freight Forwarding Support Cell and the Regional Deployment Stock Cell. The FSDH aims to enhance the operational and administrative effort through the implementation of policies and technical guidance provided by OSCM; and coordination, management, and monitoring of logistics and supply chain management operation for efficient, responsive, and reliable support to regional and ad-hoc operational requirements.
Key Duties and Responsibilities:
Under direct supervision of Chief of Forward Support Deployment Hub (FSDH), the incumbent is responsible for organizing and executing logistics support within FSDH:
- Prepares drafts of various, complex logistics plans. Prepares drafts of FSDH specific Standard Operating Procedures and submits to his/her supervisor for review. Prepares drafts budget requirements for planned or new missions and submits to his/her supervisor for review.
- Manages logistics operations including management of logistics assets, material, and contracts.
- Ensures timely, accountable and cost-effective delivery of cargo.
- Coordinates and provides logistics support to ongoing operations in a field mission.
- Ensures that logistics requirements take account of gender-specific needs.
- Identifies requirements and shortfalls within his/her unit and submits to supervisor for logistics plans; and manages special logistics operations.
- Keeps required records of logistic activities and level of essential supplies.
- Evaluates business requirements and in collaboration with key stakeholders, translates them into data solutions.
- Contributes to the data dictionary, design of reporting interfaces and to information management policies, procedures, to ensure effective data governance.
- Consult and collaborate with internal units concerning reporting frameworks and data requirements to ensure that reporting mechanisms and specifications meet business requirements on time.
- Evaluates business requirements and, in collaboration with key stakeholders, translate them into data solutions.
- Coordinates logistics activities with procurement, finance, human resources, and other sections.
- Follows up on legal and financial aspects of the logistic support.
- Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained, including creation and development of new reports and templates.
- Coordinates logistics operations with other field missions and other organizations.
- Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
- Guides and supervises new/junior staff.
- Performs other related duties as required.
Qualifications, Skills and Experience:
- High school diploma or equivalent is required.
- Certification in Supply Chain (SCOR-P, CSCP or equivalent) or Lean Six Sigma is desirable.
- Certification in Project/Programme Management methodology by an accredited body (e.g. PMP, PGMP, PRINCE 2 Foundation Project Management certification or practitioner level) or equivalent is desirable.
- At least ten(10) years of experience in logistics operations, supply chain management, procurement, data management/analysis or related is required. The minimum relevant experience is reduced to five (5) years for candidates who possess a first level university degree.
- Experience working with business intelligence (BI) systems and data analysis tools is desirable.
- Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards is desirable.
- Experience in developing Standard Operating Procedures and guidelines in logistics and supply chain area is desirable.
- Experience working in or in support of a United Nations common system field presence (inclusive of peacekeeping operations, special political missions, agencies funds and programmes), or other similar international organization is desirable.
- Experience working with Enterprise Resource Planning (ERP) systems in supply chain modules, such as Transportation Management (TM) module is desirable.
- Languages: English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English is required. Knowledge of another UN official language is desirable.
Competencies
- Professionalism: Knowledge of logistics operations and practices. Knowledge of supply chain operations, contract management, planning, policies, procedures and programs. Ability to develop and apply supply chain and logistics plans. Ability to provide technical procedural advice in a broad range of supply and logistics areas. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
How to Apply:
All candidates who wish to join the United Nations in the aforementioned capacity should apply online at the online portal link below.
Deadline: 24th December 2022