Job Title: Regional Logistics Manager
Organisation: Humanity & Inclusion (Handicap International Federation)
Duty Station: Kampala, Uganda
Responsible to: Regional Program Manager
Team Management: 9 EAR Logistics Team
Starting Date: 15th January 20223
Length of contract: Until 30th September,2023
Gross Salary range: Ugx. 11,507,586 to 11,887,336 dependent on years of experience
About US:
Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
Direct functional responsibility:
- EAR (Kenya, Rwanda and Uganda) Logistics Teams
- Internal linkages
- The project/Operational team
- Shared Services (HR and Finance)
- Technical Unit Team
- Local Partners and other NGOs in the related field
- Experts, professional networks
- Government ministries (Ministry of Health and other district local government departments)
Key Duties and Responsibilities:
Strategy and steering
Steers logistics strategy and functioning through the active promotion of HI’s institutional policy and the optimisation of our resources
- Stratop: contributes towards the drafting, revision and implementation of operational strategy (stratop) within his/her scope of responsibility;
- Risks: produces and updates the risk map covering his/her scope of responsibility ; proposes and implements risk mitigation measures ;
- Incidents: contributes to incident reporting within his/her scope of responsibility ; o Indicators: produces, compiles and analyses dashboard data;
- Representation: represents HI externally on logistics matters concerning his/her geographical area (e.g. forums, operational and strategic alliances) ; ensures the development of local partnerships necessary to the development of his/her area of activity.
Standards and Accountability
- Standards: ensures respect and application of HI standards for the whole of his/her professional sector, with regard to policy, processes and tools;
- Local Adaptation: adapts and contextualises these standards according to specific local characteristics;
- Internal Control: oversees internal control for his/her whole area of responsibility;
- Accountability: guarantees compliance with and application of institutional donor rules on all the projects implemented within his/her scope of responsibility;
Operational Logistics Management 3.1 Diagnosis phase –Context analysis:
- Identifies regulatory requirements (donors, transport, customs, etc.);
- Analyses the logistical context of the programme (Logistics Capacity Assessment, Logistical issues chart);
- Analyses the logistical context of the projects (ICQ, Log performance) ;
- Evaluates the capacities of available and mobilisable resources (human and material).
Design phase –Resources planning:
- Designs an adapted logistics chain for each project (costs, quality, lead times) ; o Contributes towards the development of the project’s activities timeline ;
- Helps define the material resources needed to ensure the feasibility of the project ; o Defines the impact of logistical requirements on the budget (log. support) ;
- Defines the impact of project requirements on the budget ; o Anticipates derogations ;
- Structures the human resources concerned by logistics.
Launch phase –Supply planning :
- Defines supply plans and purchasing strategy;
- Plans all the means necessary for the movement of goods over the project period ;
Implementation phase -Coordination :
- Adjusts the supply plan after every project review ;
Closure phase
- Manage the sending back of archives to HQ ;
- Takes part in the return/donation of equipment; o Takes part in the preparation of donor reports ;
Professional Channel Development
Leads the professional channel of the logistics sector within his/her scope and helps to do so for the organisation as whole
- Contributes towards the professional development of the Logistics sector globally (Community of practice);
- Develops a pool of local talent (carries out technical interviews with the candidates and formulâtes recommandations ; identifies training needs).
Emergency Preparedness and Response
Is responsible for providing appropriate support to emergency responses occurring within his/her geographical scope
- Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
- Contributes towards identifying preparedness measures in liaison with HQ’s Emergency Division; implements these measures;
- In the event of an emergency response, mobilises and adapts his/her department and its processes: size of the team, line-management, coordination and communication mechanisms, ARCI, reporting, etc.;
- Strengthens external coordination with colleagues from other organisations.
Management
Assume the role and stance of manager with regard to his/her staff :
- Fosters a team spirit and team works to ensure the necessary synergies between the divisions. Encourage the exchange of practices within and between divisions ;
- Contributes towards the professional development of his/her team members : sets individual objectives, ensures that the know-how and motivations of his/her staff meet the organisation’s needs;
- Provides individual and collective recognition
- Develops his/her staff‘s ability to work autonomously
- Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional policies and is vigilant with regard to expected attitudes and individual and collective behaviours.
Respect of HI identity, values, rules and policies
KPI: HI identity, ethical, values, rules and procedures are well respected, promoted and preserved. Benchmark: HI code of conduct and ethic, HI mandate and values, HI rules and operating procedures, HI policies are known, understood, applied and respected by the PM and (his/her) project team.
Activities:
In coordination with the Country Human Resources Manager and the Area Operations Manager:
- Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by team
- Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by team.
- Regular refresher trainings are organized.
Qualifications, Skills and Experience:
- The ideal candidate must hold Master’s degree in the fields of Public Health or Comprehensive Nursing.
- At least five years of professional experience in an NGO at managerial position.
- At least three years of professional experience in project cycle management.
- At least three years of professional experience in Humanitarian Response related field work.
- At least four years of experience in the field of health services, inclusion or nutrition or child development and livelihood intervention.
Personal Skills & Technical Competencies required
- Project cycle management and related tools and methodologies.
- Planning, monitoring and evaluation tools and systems.
- Knowledge of the public Health and maternal and child health sector in Uganda.
- Capacity building, training and coaching skills.
- Perfect fluency in English: written and spoken and strong writing skills.
- Very familiar with MS Office (Word, Excel, PowerPoint) and internet.
- Proven Managerial and planning skills.
- Ability to work under extreme pressure.
- Strong interpersonal and intercultural skills.
- Strong interest in the fields related to HI mandate.
How to Apply:
If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at recruitment@uganda.hi.org indicating the position applied for in the subject line
Any efforts to influence the recruitment process will lead to automatic disqualification.
Disclaimer: Only shortlisted candidates will be contacted.
Humanity and Inclusion is an Equal Opportunity Employer, we encourage females and persons with disabilities to apply to become a part of our organization. HI staff must adhere to the values and principles outlined in the Code of Conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption
HI does not solicit funds in exchange for employment opportunities.
Deadline: Wednesday 30th November 2022 at 5:00pm