Accounts Officer Infectious Diseases Institute

FOR INTERNAL CANDIDATES ONLY
The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.
In order to successfully, implement this, IDI is looking for a competent and experienced individual to fill the position below:

General summary:
The Accounts Officer is responsible for timely and accurate processing of transactions; preparation of timely and accurate Mobile money payments, journal preparations and reconciliations of Mobile money Wallets as Assigned.

Key Responsibilities:
Financial processes
• Verifies the accuracy and authenticity of requests, accountabilities, other support documentations, approvals and support in the Mobile money payments processing and other payment modes.
• Prepares or review monthly journals analyzing financial information used, general ledger accounts, cost centers and project codes for posting in NAV Microsoft Dynamics.
Review accounting documents to ensure accuracy of information and calculations and make or direct correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved
• Carryout monthly closing process and reconciliation of Mobile Money Wallets/ accounts such as Beyonic/Cashbook reconciliations, payable and receivable accounts reconciliations.
• Perform periodic asset verifications, cash counts and stock counts at IDI and/or field offices
• Responds to enquiries and checks accounting transactions to locate and resolve discrepancies.

Financial systems and security
• Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
• Ensures that all documents are archived and maintained in a safe and secure manner for the time periods indicated by Finance.

Audits
• Assists the Accountant obtain support documents, prepare analysis of project accounts for IDI’s mainstream and projects specific audits.
• Ensure all paperwork is properly archived at the end of each audit.

Person Specification
Qualifications and Experience:
• Experience financial reporting requirements large Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
• Demonstrated ability to prepare deliverables, including Quarterly and Annual Progress and Financial Reports, interpersonal skills and ability to solve problems.
Excellent oral and communication skills and therefore ability to prepare clear concise financial and procurement-related reports
• And any other duties as may reasonably be assigned from time to time.

Required Knowledge, Skills and Abilities:
• Bachelor’s degree in a relevant business, finance, or international development field
• Professional qualification is an added advantage
• Minimum of 2 years in similar financial, compliance, and operational role supporting international donor projects