Job Title: Storekeeping Assistant (Fresher Job Opportunities)
Organisation: Hatches Limited
Duty Station: Kampala, Uganda
About US:
Hatches Limited is a Ugandan Enterprise established in 2003 by legal status as a private company limited by guarantee. The company offers the following services; Poultry Breeding, Poultry Hatchery Services, Complete Animal/Poultry Feeds, Animal/Poultry Feeds inputs concentrates-additives, Grain management center -Poultry Feeds Raw Materials, Farmer Change management
Job Summary: Under the overall supervision of Hatches ltd Chief Executive Officer (CEO), General Manager and technical supervision of the Procurement and Logistic Officer, the Storekeeping Assistant will be responsible and accountable for ensuring the appropriate implementation of Instructions, regulations and rules which govern Hatches ltd related to storekeeping. Requirement: the job requires an energetic person with strong mindset to manage the challenging of the store including but not limited to: high degree of physical activity.
Key Duties and Responsibilities:
- Take delivery of all incoming materials and reconcile with purchase orders
- Track, document, and resolve any discrepancies on between purchase orders/contracts, delivery notes and goods received orders.
- Maintain an accurate records of stock inventory, supporting system (e.g. updating records of physical inventory totals, receipts, adjustments, and returns)
- Manage inventory/supplies and ensure they are within the established minimum and maximum stock levels, manage stock lead times, and expiry dates
- Design and implement an efficient stock management system to avoid losses through pilferage, damage, infestation, fire, poor stacking among others.
- Assist to develop and implement approved company procurement, logistics and storekeeping policies and guidelines vii. Keep up-to-date records of receipts, and withdrawals/dispatches from the stockroom
- Responsible of managing and accounting for returning supplies
- Responsible for stock rotation and coordinate the disposals
- Manage supplier relations and database as well as maintain high ethical relationships both internally and externally
- Manage goods requisitions and generate request for purchase orders to support smooth company operations in line with the established standards.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Diploma in Procurement, storekeeping and/Logistics or Business Administration
- At least two years of experience in storekeeping or warehousing, procurement and/or Logistics
- Exemplary organizational and multitasking skills.
- Outstanding communication and interpersonal skills.
- Knowledge of MS Office, MIS, data analysis and inventory/store management software.
- Knowledge of procurement, logistics and store keeping principles and practices;
- Knowledge of storekeeping/warehousing including understanding of inventory management, principal and practices;
- Computer Skills to support computerized inventory system and data entry needs for inventory management;
- Written and verbal communication skills to work effectively with others and maintain appropriate store records
- Knowledge of the relevant technology, procedures, regulations and processes to support inventory and company operations.
Competencies and Aptitude
Corporate Aptitudes
- Demonstrates integrity by modelling the Hatches ltd values and ethical standards
- Promotes the vision, mission, and strategic goals of Hatches ltd
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Commitment to the principles and philosophy of the company and partners as well as government regulations and requirements.
Interpersonal Aptitudes
- Well-developed verbal and written communication skills.
- Ability to handle sensitive issues of confidential nature with tact and professionalism..
- Ability to collaborate with others to achieve agreed results and outcomes.
- Ability to work independently and as an effective team member.
- The ability to gain cooperation and assistance with clients, partners, the general public as well as employees.
- Ability to prepare coherent, logical and comprehendible correspondence and reports as required.
Functional Competencies:
- Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
- Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.
How to Apply:
All applicants should submit the following documents in a single submission (one PDF file): Letter of motivation, CV including three references. E-mail your application to recruitments@hatchesltd.com
NB: Please do not attach copies of qualifications/diploma at this stage. Mention the position applied for and the advert code in the email subject. Only complete applications will be reviewed. All materials should be submitted via email. We regret that owing to the likely volume in applications only shortlisted applicants will be contacted.
Deadline: 27th November 2022