Administrative Assistant Uganda National Oil Company Limited

Provide general administrative services to support UNOC business operations

1.3 Essential Duties
• Answer incoming calls and direct them to appropriate officers.
• Record and distribute appropriately all incoming and outgoing correspondences in the department
Manage the documentation storage and retrieval in the respective department and efficiently label files for easy identification
• Establish a track record of the movement of documents in the files for easy reference and accountability
• Type letters, memos, reports and other correspondences of the department
• Undertake other activities administrative activities such as photocopying, binding documents and filing
• Support departmental meetings, engagement in scheduling, booking rooms, availing refreshments and any documentation as required.
Coordinate staff and UNOC guest travels including Air Ticket and Hotel booking.
• Generate minutes for minutes and engagements in the department and ensure actions are followed through.
• Participate in preparing and monitoring of departmental plans and budgets.
• Support consolidation of the monthly departmental reports.
• Provide for Front Office cover in inevitable circumstances.
• Assist in the ordering, receiving, stocking and distribution of departmental supplies and maintain a database of such supplies.
• Initiate procurement processes in the department and liaise with the Procurement Unit to ensure timely delivery of the required goods and services
• Any other duties as may be assigned.

Qualifications, Experience and Attributes:
• A Bachelor’s Degree [Honours] in either Social Sciences, Law, Arts, Development Studies, Public Administration, Social Administration, Office and Information Management, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
• 0- 3 years of relevant working experience.
• Working knowledge of office management systems, procedures and equipment.
• Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook
• Excellent organizational, planning, written and verbal communication skills.
• Excellent time management skills and the ability to prioritize and multitask