As the Montrose Programme Officer based in Uganda you will to support the successful delivery of Montrose global programmes. You will represent Montrose, support the company’s delivery of high-quality international development programmes and nurture the growth of the company’s portfolio within the sector. You will champion the Montrose Vision, Mission and Values, have a willingness to learn, great attention to detail, communicate well with all stakeholders and be responsive and eager to grow with the company, demonstrating flexibility, creativity and initiative.
Montrose
Montrose is an international development project management and consultancy company providing support to clients operating in Africa, Asia and Europe. Specialised in the sectors of health, education, rural livelihoods, climate and private sector development, our clients include bilateral and multilateral development agencies, the private sector, non-governmental organisations (NGOs) and other development stakeholders.
Montrose Vision
Improving lives through evidence and impact
Montrose Mission
Montrose creates bespoke solutions which make lives better in Africa and Asia. We strive to add value to international development and corporate sustainability. Through our commitment to quality, responsiveness, and pragmatism, we aim to exceed expectations. We work with talented and passionate people who share our enthusiasm for our vision and style.
Montrose Values
Montrose has four company values which guides our work and company culture. These are quality, responsiveness, people and innovation which are defined below.
- Quality – We strive to ensure not only the quality of what we deliver, but the certainty that we will consistently deliver high quality with respect to both our products and the way in which we operate.
- Responsiveness – Our responsiveness and flexibility reflect the value of working with a small and agile company. This goes beyond the minimum standard of a rapid response, but also considers how we respond to needs, contexts and challenges through the design of bespoke solutions delivered for, and with, our beneficiaries, partners and clients.
- People – From finding and effectively deploying the best consultants, to developing and growing with our teams, we reflect and value how the organisation can learn and improve by engaging and listening to our people whether they are beneficiaries, our personnel or our clients.
- Being innovative and forward-thinking in our approach to designing and implementing programmed helps us to understand potential initiatives which will ensure additional impact or improved delivery.
Montrose is a UK company with an Africa Regional Office in Kampala, Uganda and an Asia-Pacific Regional Office in Yangon, Myanmar. Montrose implements projects in over 20 countries globally
Purpose of the position: To support the successful delivery of Montrose’s global programmes
Location: Kampala, Uganda with willingness to travel to other countries in Africa and Asia
Core responsibilities of the role
The Programme Officer will support the successful delivery of Montrose global programmes. This includes:
A. Technical responsibilities specific to the role
The Programme Officer will be supporting the Programme Team including the Senior Programme Manager, Programme Managers and the Programme Co-ordinator as well as supporting the wider Montrose team from other departments including HR, operations and finance with tasks pertaining to the effective delivery of the projects. The Programme Officer will:
- Support the programme team in managing cost-effective and high-quality project implementation.
- Developing and working within work plans and working budgets where applicable.
- Travel and other logistical arrangements and procedures.
- Manage project components as required.
- Review and proofread programme delivery reports.
- Where applicable, represent Montrose on working groups to support the achievement of project goals.
- Support technical experts through providing basic research or other support on technical areas where applicable.
- Support the management of project consultants.
- Lead on ensuring compliance with contracts and internal policies.
- Development of draft ToRs for consultants.
- Responsible for understanding Client contractual obligations and internal policies.
- Support implementation of policies and adherence to all contractual compliance.
- Support, where appropriate, organising project-related logisitics.
- Support project financial management including working within set budgets and managing expenditure accordingly.
- Timely collection and processing of internal and external timesheets and invoices.
- Support and participate in implementation of health and safety processes and procedures including office fire drills and stock checking of first aid supplies for project use.
B. Grade-Level Roles and Responsibilities
1. Research
- Support technical research related to projects or proposals, with direction
- Oversee data collection
- Write summary reports on data collected.
2. Finance
- Demonstrate a basic understanding of financial management within Montrose including monitoring expenditure against budget and proactively re-forecasting budgets with the support of the Senior Programme Manager and Programme Managers.
- Demonstrate a basic understanding of the financial roles and responsibilities of different departments
- Be able to identify cost inputs for budgets
- Comply with all internal governance and finance procedures and standards (including confidentiality and accountability)
3. Consultant Management
- Be able to draft consultant ToRs from a scope of work
- Be able to support the identification of qualified consultants
- Understand how to complete compliance and due diligence processes for consultants and why this is necessary
- Ensure consultants have any documentation they require ahead of time.
4. Key Documents
- Understand how to format, proofread and co-ordinate inputs into documents such as reports or proposals and CVs using the Montrose Style Guide and template documents.
- Demonstrate ability to create and update workplans where applicable
5. Risk Management
- Understand risk management and its importance in Montrose
- Write risk registers for assigned projects, proposals or office management including assessing risk levels and identifying mitigation strategies
- Demonstrate ability to manage own personal risk (e.g. draft and implement a journey management plan for any travel).
6. Administration
- Demonstrate a basic understanding of administration procedures in Montrose
- Adhere to Montrose administration procedures (e.g. Conflict of Interest declarations)
- Demonstrate excellent organisational skills and an ability to work proactively and using own initiative.
7. Strategy and Leadership
- Act as an ambassador for Montrose
8. Representation
- Demonstrate an awareness of relevant stakeholder management plans
- Understand the project or proposal being delivered and be aware of other active Montrose projects
9. Internal HR
- Set, review and meet personal Goals and engage with your line manager in a quarterly performance review process.
- Identify and undertake continuous professional development opportunities
- Show understanding of and potential for internal career progression.
10. Company Culture
- Promote the Montrose work ethic and values (People, Quality, Innovation & Responsiveness)
- Act as a Montrose professional at all times and follow the Montrose Code of Conduct
- Demonstrate excellent collaborative working skills and be an active member of the programme team whilst promoting cross departmental team working within Montrose i.e with finance, HR, operations and communication teams.
Essential skills, qualifications, and attributes
- Degree or equivalent in a relevant field
- A passion for doing development work better, working with all types of stakeholders, partners, clients, consultants, government counterparts, and community members to improve people’s lives.
- Exceptional drive, and a willingness to work hard to deliver high quality outcomes
- Strong time management, organisational and communication skills, and exceptional attention to detail
- Experience in project management
- Ability to work well within a team
- Excellent written and spoken English, with the ability to write accurate, and relevant reports
- Excellent problem-solving skills, with the experience of seeking creative ways to overcome complex problems
- Willingness to learn and adapt with the growing Montrose programme team
- Ambition, drive and determination to succeed required
- Microsoft Office proficiency (Teams, Word, Excel, PowerPoint, Outlook, SharePoint)
- Right to live and work in Uganda essential (currently based in Kampala an advantage)
Desirable Skills, Qualifications, and Attributes
- Knowledge of French, Spanish and any local African languages
- Knowledge of the research, monitoring and evaluation, enterprise, environment, education, gender and health sectors
- Experience working with the private sector for development
- Ability and experience of engaging with government
- Minimum of 2 years work experience.
How to apply
How to Apply
If you meet the above qualifications and are interested in this opportunity, please submit your application Here before 30 September 2022.
Please note that there will be a rolling review of applications, so we encourage early application.
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