Job Title: Deputy Finance Manager – Grants and Compliance
Organisation: Catholic Relief Services (CRS)
Duty Station: Kampala, Uganda
About US:
Catholic Relief Services (CRS) is an International non-profit organization whose commitment is to assist the poor and vulnerable overseas set out by the Bishops of the United States. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
Job Summary: The Deputy Finance Manager will provide overall management of sub-grants, trainings in program and financial management, offer support to local implementing partners on sub-grant management and assist in reviewing subgrants agreements. S/he will ensure compliance to regulations, accepted accounting practices and manage partner cash advances and liquidations. The position will build the partners’ capacity to ensure improved compliance with donor requirements and to manage the grant. S/he will assist the partners in the budget development process and perform budget analysis duties as assigned by the Finance Manager. S/he assists in the interpretation of USAID and other donor regulations for local partners and Grants and Compliance Officers. S/he coordinates the assessment and identification of needs for training in compliance, budgeting and financial management and their implementation.
Key Duties and Responsibilities:
Grants Management & Compliance:
- Serve as the partner point of contact on grant management and compliance issues.
- Assist with the preparation of standard grant agreements for partners and maintain individual partner files.
- Ensure the maintenance of all files, records and documents relating to the project.
- Coordinate the development and implementation of grant management capacity building activities such as trainings at partner level.
- Regularly monitor all local partners’ capacity in meeting grant reporting and compliance regulations, report the findings to the Finance Manager and initiate corrective measures.
- Supervise the financial monitoring of sub recipients and approve Monitoring Visit Reports.
- Assist in coordination of meetings/trainings related to grant reporting and compliance
- Regularly monitor the capacity of grants and compliance officers to monitor and comply with regulations and initiate steps to improve the same.
Budgeting:
- Lead preparation of proposal budgets.
- Review partners’ budgets and provide comments/recommend approval by Finance Manager.
- Monitor partner budgets and expenses at least monthly and compare actual expenditure against cash forecast to ensure adequate cash holding partner level.
- Assist the Finance Manager to build the capacity of Grants Officers to support part ers on budgeting
Partners’ Financial Support:
- Ensure that the Grants Officers provide direct technical support in all aspects of finance for Partners.
- Regularly monitor and assess each partners’ ability to accurately record and post all financial transactions and provide feedback to Grants Officers and partners.
- Advise on GAAP and basic accounting records to be maintained at partners.
- Identify partners’ training needs and recommend to the Finance Manager training curriculum to address the needs. Internal Control Assessments and Site Visits:
- Conduct together with Grants Officers partner financial management assessment using CRS Internal Control and Monitoring/ information gathering tools, as required.
- Regularly visit the partner to monitor the performance of partner finance officers and provide support.
Internal Control Improvement Plan:
- Schedule, track and ensure completion of assessments of all sub-recipients as per SRFM policy
- Ensure all assessments and partner documents are posted on Gateway
- Ensure sub-recipients complete an ICIP and submit it to CRS before/by due date
- Conduct review and work with SR to revise ICIP as necessary
- Ensure monitoring to subs are done as per timetable which is prepared based on SRFM
- Provide targeted and customized follow-up support and assistance to 3-4 priority subs in order to implement and complete ICIP.
- Provide follow-up support and assistance to other subs as requested.
Financial management:
- Ensure that advances to partners are liquidated in a timely manner.
- Render support in the review of liquidation reports and partner advances within the sub-grant budgets ensuring that all liquidations are processed according to grant and CRS guidelines.
- Ensure that all project assets with partners are verified and reconciled on a regular basis.
- Maintain and track sub-recipient agreements and amendments, obligated amounts and update grant files.
- Ensure that partners with inadequate internal controls provide support documentation as required by the SRFMP
Staff management:
- Lead, direct, mentor and coach Grants Officers.
- Assist in setting annual grants and compliance targets and ensure that specific tasks are built in every grants staff performance plan.
- Motivate, develop, coach, and appraise subordinate staff in accordance with CRS Performance Management System (PMS) and Catholic Social Teachings (CST)
Qualifications, Skills and Experience:
- Suitable candidates will hold a bachelor’s degree in Finance, Administration or Accounting, MBA preferred.
- At least five years’ experience working with a large NGO, of which three years managing subgrants, especially USG.
- Sound coordination skills and a demonstrated ability to multi-task. Strong personnel management, administrative and financial skills. Ability to review and analyze partner budgets.
- Strong diplomatic skills and proven ability to work in a multi-partner program.
- Proven experience in building, strengthening, and sustaining management and financial capacity.
- Excellent English language oral and written communication skills. Proficiency in Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent interpersonal, oral, and written communication and negotiation sills. Fluent written and spoken English.
- Extremely flexible and have the ability to cope with stressful situations. Ability to maintain performance expectations and strong working relationships.
- Past experience with and enthusiasm for on-the-job training.
- Computer literacy skills i.e., Knowledge of Microsoft Office software (Word, Excel, Outlook, and Internet) required.
- Desire to work effectively in a team, oriented environment.
- All CRS staff should possess the following values: Serves with Integrity, Models Stewardship, Cultivates Constructive Relationships and Promotes Learning.
- Ability to travel within rural Uganda.
- Required Languages – English fluency, including excellent oral and written skills, required
How to Apply:
All Interested candidates Email a cover letter and CV only to ug_recruitment@crs.org
- Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy, paste – DEPUTYFINANCEMANAGERGRANTSANDCOMPLIANCE only
- All applications that do not contain this exact subject line will be rejected and not read ONLY SELECTED CANDIDATES THAT MEET THE REQUIREMENTS WILL BE NOTIFIED.
Deadline: 1st October 2022 at 5:00pm
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