The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
ROLE PROFILE
| Project Name | Resilient Empowered Adolescent Led (REAL) Project | ||
| Title | Project Coordinator-REAL | ||
| Functional Area | Program | ||
| Reports to | PROJECT MANAGER – REAL Project | ||
| Location | Adjumani | Travel Required | Frequent across the Project areas of operation |
| Contract Duration | 15 months | October 2022 – December 2023 | |
| Effective Date | October 2022 | Grade | C2 |
role PURPO
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
Through the RESILIENT EMPOWERED ADOLESCENT LED (REAL) Project, Plan International in partnership with UNFPA and the Government of Uganda is Advancing Sexual Reproductive Health & Rights (SRH&R) and Youth Economic Empowerment for Youth in the 7 Districts of Moyo, Yumbe, Madi Oklol, Zombo, Nebbi, Pakwach, Adjumani of West Nile Region.
This project is collaborating with the Office of the Prime-minister (OPM) – Refugee Department, United Nations Human Rights Commission for Refugees (UNHCR), District Local Governments and working closely with United Nations (UN) Agencies and other Implementing Partners supplementing governmental efforts. In addition, Ministry of Health, Ministry of Education and Ministry of Gender, Labour & Social Development is providing technical guidance and support in Sexual Reproductive Health Rights and Youth Economic Empowerment (YEE) respectively.
Project coordinators report to the Project Manager – REAL Project and will provide technical leadership in the coordination and delivery of planning and implementation of the SRHR, Positive Parenting, Male engagement, and YEE elements of the project in Moyo and Adjumnai districts. Specifically, the incumbent will provide leadership to ensure effective coordination of partnerships and collaborations, timely and effective day-to-day work-planning, budget management and reporting according to the grant agreement / donor requirements and Plan’s policies.
Dimensions of the Role
- Key member of Health Program Thematic area supported by the Technical Advisor Health based at Country office.
- Provides overall project leadership in planning, implementation and monitoring of project activities to achieve the set project objectives and targets.
- Manage partnerships and coordinate collaborations for the project
- He/she is responsible for the delivery of the Sexual Reproductive Health Rights (SRHR) for out and In-school Adolescent girls and boys and Youth Economic Empowerment (YEE), positive parenting, and GBV component of this project.
- He/she supports in strengthening equitable access to and utilization of integrated quality services to out of-School Youth and marginalized women & girls across the target population.
- He/she supports in providing emergency GBV, SRHR and YEE support to girls and boys affected by sexual violence targeted by the project.
- He/she supports in strengthening GBV, SRHR and YEE response strategies to improve self-reliance and resilience.
Accountabilities
Working in close consultation and supervision of the Project Manager – REAL Project the Project Coordinator performs the following roles to implement SRHR, GBV and YEE component of this project:
Key Areas of Accountability:
Project Planning:
- Support in the Development and periodical review of operational plan, annual / quarterly plans and budgets for effective project implementation.
- Support the technical design of the project interventions, development of technical tools with adequate consultation and participation of staff and other key stakeholders at all stages of project implementation.
- Coordinate, supervise and appraise REAL Project Officers of Yumbe and Adjumani.
- Ensure efficient utilisation and timely accountability of funds and other resources allocated in accordance with grant conditions
- Develop and submit quality Project Annual Plans based on the phased project budget, procurement plan and Detailed Implementation Plan (DIP) in line with PIU and donor requirements before the set deadline.
- Develop and share a monthly GBV, SRHR and YEE project work plan.
- Attend and execute / follow-up on actions resulting from planning, review and reflection meetings with the donor (UNFPA) and respective Ministry Technical Working Group (TWG) / member office representative or District Health, Education / Community Development Service.
- Develop timely and quality monthly, quarterly and annual work plans shared with the line manager.
- Monitor GBV. SRHR and YEE project activities to ensure quality, timeliness and adherence to both PIU and donor policies and procedures.
Project implementation Management
- Effectively manage the day-to-day implementation of the GBV, SRHR and YEE project operations to ensure compliance with the approved annual plan, phased budget, procurement plan, donor requirement, essential standards and policies.
- Ensure efficient utilisation and timely accountability of funds and other resources allocated in accordance with grant conditions.
- Prepare and submit quality and timely project reports to project stakeholders as per donor requirements and the project monitoring & evaluation plan.
- Initiate, develop and nurture cordial relations with relevant government agencies both at central and local government levels, project partners and wider stakeholder fraternity.
- Maintain high standard of integrity, transparency and accountability in the course of project implementation.
- Provision of regular operations and implementation updates on project progress and challenges to allow for timely interventions and corrective actions by management.
- Ensure that project interventions are effectively documented with evidence before, during and after
- Develop a system for capturing, documenting and disseminating project experiences, achievements, lesson learnt and best practices to stakeholders while maintaining project records for accountability purposes.
- Organise and hold regular performance review meetings to access progress and to agree on any change in strategy with the key project stakeholders
- Develop concepts and proposals for possible funding as need may arise.
- Ensure clear quarterly accountability of all project inputs/resources given out or offered to the community.
- Identify and participate in operational research /related to the project.
Risk management – Monitor and address or report any risks to management.
Advocacy and Coordination
S/he will participate in GBV, Gender and SRHR advocacy and coordination activities and networks in close collaboration with Technical Advisor – Health, Country Advocacy & Influencing Specialist, and Gender specialist in strengthening linkages with relevant stakeholders and government agencies (Ministry of Health, Education, Ministry of Gender Labour and Social Development as well as other GBV, SRHR & YEE Implementing Partners), mobilizing partners and stakeholders in the establishment of Technical working groups for GBV, SRHR within respective district of jurisdiction.
Key relationships
Internally:
- Project Manager – REAL Project : Direct line-management and appraisal of the Project Coordinator
- Program Area Manager (PAM): General Operations
- Technical Advisor – Health: Technical support in planning, implementation, monitoring and Evaluation of project interventions in GBV, Health / YEE Thematic Area.
- Project Officer: who directly report to the Project Coordinator will be supervised and appraised by the Coordinator.
- Country Office Grants Team: Project Reports, budgeting and grant compliance
Externally:
- Project Stakeholders: S/he will work in close collaboration with GBV, SRHR and YEE stakeholders at national, district and sub-district levels, community levels including refugee settlements and host communities where applicable.
- District and health facility teams: Technical support in planning, budgeting, implementation and monitoring of project supported GBV, SRHR / YEE interventions.
- Technical Working Group Meetings: Effectively represent Plan International Uganda at relevant TWGs, events and forums to ensure Pl is acknowledged as a legitimate partner / actor.
Technical expertise, skills and knowledge
Knowledge / Expertise:
- A minimum degree in Social Science, Social Work, Public Health or any Health-related discipline with experience in Gender Transformative, and ASRHR programming, knowledge in GBV and YEE will be an added advantage
- Post graduate training in either Public health, Project Planning & Management, Health Systems Strengthening, Community Health, Reproductive Health and Gender etc. will be of added advantage.
- At least 3 years’ minimum hands –on progressive experience in planning and implementation of school / community-based health Programme targeting Adolescents / Young people in and out-of-school especially on GBV and SRHR including in emergency situations where at least 2 years MUST have been at project / budget management level.
- Knowledge of the guidelines and international conventions governing hosting of refugees is an added advantage.
- Hands-on experience of working in rural settings and refugee settlements.
- Practical knowledge and skills in designing, planning, implementing and monitoring of community-based GBV, SRHR and YEE programs.
- Experience in working with respective District Local Government and Implementing Partners in GBV, SRHR, YEE and / or Child Protection is an added advantage.
- Experience in working with respective District Local Government, local partners and training in ASRH, with a focus on humanitarian setting is an added advantage.
- Experience in SRHR – related capacity building for health facilities, school and community health structures is an added advantage.
- Willingness to work in a typical rural district and travel 80% of the time in field.
Skills:
- Excellent budget management skills
- Excellent problem solving and analytical skills
- Excellent interpersonal skills
- Strong skills in teamwork and networking
- Excellent communication, organizational and interpersonal skills.
- Demonstrated experience in networking with other development partners in the field.
- Excellent skills in documentation and report writing
- Excellent negotiation and influencing skills in multi-cultural contexts
- Good working knowledge of Microsoft Office Programs including MS Excel, MS Word and MS Power Point.
- Motorcycle riding skills and permit is required.
Behaviours
- Behaves consistently in approach to work and decision-making
- Strongly drives performance forward in area of the business for which they are responsible together with the team
- Sets a strong learning culture in their part of the organisation
- Remains calm and positive under pressure and in difficult situations
- Aware of impact on others and adjusting own behaviour accordingly
- Committed to meeting deadlines
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
- Typically, field – based environment
Level of contact with children
High level: Frequent interaction with children
As a Child Centered Development organization, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organization further has a Safeguarding Children and Young People Policy that every staff is required to sign. As a result, this position comes with additional responsibilities for safeguarding children and young people:
Additional Responsibilities:
Children and Young people safeguarding Policy Responsibilities (mandatory for all staff)
- Adhere to the children and young people safeguarding policy and Code of Conduct
- Desist from all forms of child abuses including sexual, emotional, physical and or neglect.
- Desist from behaviour that paces children at risk of harm, exploitation or abuse
- Responsible for implementation of the children and young people safeguarding policy standards and Code of Conduct as they apply to area of responsibility.
- Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the children and young people safeguarding policy and Code of Conduct.
- Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.
- Report all child safeguarding concerns that have come to his or her knowledge within 12 hours using the approved reporting and responding procedures.