Job Title: Executive Projects Assistant
Organisation: International Institute for Sustainable Development (IISD)
Duty Station: Kampala, Uganda
About US:
The International Institute for Sustainable Development is an independent think tank founded in 1990 working to shape and inform international policy on sustainable development governance. The institute has three offices in Canada – Winnipeg, Ottawa, and Toronto, and one office in Geneva, Switzerland.
Key Duties and Responsibilities:
Providing support to project implementation, guaranteeing quality, efficiency, and effectiveness.
- Provides administrative and operational support on the implementation of projects;
- Assist in projects financial resources management, human Resources Management, efficient procurement, and logistical services;
- Supports the elaboration of projects related to Terms of Reference;
- Participation in selection processes for Letters of Agreement signature (LoAs), as well as undertaking activities related to LoAs monitoring;
- Participates in consultant’s selection panels;
- Support to follow-up on project auditing issues;
- Follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project;
- Elaboration of project revisions in the Atlas system;
- Undertake other project-related ATLAS transactions, in line with the project assistant profile;
- Maintain up-to-date files and records of project documentation;
- Provide logistical support for workshops and other meetings as tasked by the project manager;
- Process project-related travel arrangements;
- Perform any other tasks assigned by the supervisor
Supporting the planning, monitoring, and evaluation activities of projects, in articulation with the Project Manager.
- Support the elaboration of project work plans;
- Support the elaboration of project procurement plans;
- Support the organization of project reviews/tripartite meetings;
- Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports;
- Perform any other tasks assigned by the supervisor.
The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with IPC4SD policies and procedures and donor requirements.
Qualifications, Skills and Experience:
- The applicant must hold a University degree, preferably in administration, social sciences, international relations, law, or related area.
- A minimum of six years of relevant, practical working experience in development-related projects, preferably with hands-on experience in projects implementation;
- Experience working with government counterparts;
- Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.).
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling the IPC4SD’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of IPC4SD;
- Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
- Treats all people fairly without favoritism.
Functional Competencies:
- Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, PowerPoint, and experience in handling web-based management systems;
- Ability and sensitivity to work with a wide cross-section of partners, including Government, the I/NGOs, and the private sector;
- Ability to form and maintain relationships through teamwork and needed networking;
- Builds strong relationships with clients, focuses on impact and result for, the client and responds positively to feedback;
- Promotes knowledge management in ipc4sd and a learning environment in the office through leadership and personal example;
- A self-starter and able to inspire and influence action;
- Seeks and applies knowledge, information, and best practices inside and outside IPC4SD;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities
How to Apply:
All interested and qualified candidates should send their applications and updated CVs to: info@ipc4sd.org
Deadline: 25th September 2022
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