Job Title: Project Manager
Organisation: Handicap International Federation (Humanity & Inclusion)
Duty Station: Arua and Terego District, Uganda
Responsible to: Operations Manager-West Nile
Team Management: 8 project officers
Gross Salary range: Ugx. 6,229,789 to Ugx.7,037,719 dependent on years of experience
About US:
Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
The Project
HI is currently implementing development and humanitarian interventions in Uganda and in five different sectors or thematic areas namely Livelihood, Mental Health and Psycho-social Support, Physical and Functional Rehabilitation, Inclusive Education and Inclusive Health to improve access and quality of services to most vulnerable people including persons with disabilities promoting a more inclusive and harmonious society.
CHANCE2 project focus is to pilot a comprehensive multi-sectoral integrated framework to enhance, from preconception to adolescence (10-19yrs, based on UNBOS 2002 and Adolescent Health Policy), the right of every child to survive and thrive through improving the capacity of the different actors to identify, prevent and respond to threats to children’s health and well-being. This will be done through a nexus approach targeting both refugee populations and host communities. Through strong involvement with local authorities and the multiple partners in the operational area, as well as with the different community structures.
The project is aligned and particularly targeting to improve the capacities of parents/caregivers, community members and health centre services to mainstream and coordinate child care to reduce and identify early risks and threats and respond efficiently and decisively.
The project is further set to improve motor, language and social outcomes and quality of life for children (0-18), particularly the most vulnerable including children with disabilities or at risk of developmental delay through a comprehensive approach including safe delivery, positive parenting, early identification, access to health services including specialized services: physiotherapy, occupational therapy and speech therapy as well as mental health and psycho-social support and access to social services through case management and referral system in line with national policies and plans.
To ensure and realize a successful project implementation, the Project Manager will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct. Besides, the Project Manager shall ensure prevention of fraud and bribery and promotion of child protection systems throughout the life of the project.
Interacts with:
Direct functional responsibility:
- Technical Unit
- Operations Department
Internal linkages
- The project team
- Shared Services (HR, Logistics and Finance)
External Linkages
- Local Partners and other NGOs in the related field
- Experts, professional networks
- Government ministries (Ministry of Health and other district local government departments)
Key Duties and Responsibilities:
Responsibilities
Responsibility 1: Ensure operational implementation of the project (project cycle management) and technical supervision
- Coordinate the implementation of the project following the different steps of project cycle management in close coordination with partners, national and local authorities.
- Implement core project activities directly falling under the PM’s mandate and responsibilities.
- Support technically project implementation.
- Ensure appropriate monthly, quarterly, half-year and annual planning of project activities.
- Ensure project indicators developed, follow adapted HI tools and are in line with project quality framework.
- Carry out support and follow-up missions in the zones of intervention.
- Identify implementation challenges and propose appropriate timely solutions / adjustments.
- Develop and timely submit internal and external project reports respecting donor requirements and quality standards.
- Apply and promote monitoring, evaluation, accountability and learning processes related to the project.
- Facilitate cooperation and synergies with other HI teams (mutual planning and resources sharing).
- Ensure coordination between project team and technical unit through support requests and regular meetings according to the needs to ensure intervention quality;
- Hold regular project Inter Service Project Reviews (ISPR) and timely updates of the project PM Box.
- Embrace external evaluation processes and ensure recommendations are implemented.
Responsibility 2: Ensure proper coordination with partners and other external stakeholders
- Regularly inform and exchange with national project lead on project level of implementation, challenges met and solutions proposed.
- Ensure respect of partnership agreement with national project lead.
- Represent the project towards external partners, local and national.
- Represent HI in the different coordination platforms and sector technical working groups.
- Contribute to stakeholders’ capacity building according to identified needs and project activities.
Responsibility 3: Ensure administrative and financial management of the project Together with support services:
- Perform monthly budget rolling forecasts, prepare monthly project cash needs and endorse budget holder responsibilities.
- Establish annual phased budgetary planning and monthly budget follow-ups.
- Ensure proper and regular follow-up of project’s expenses, analyze discrepancies, anticipate evolution and propose budgetary adjustments or realignments.
- Ensure proper storage and archiving of project documentation I.e. proposals, budgets, reports, assessments and surveys, tools and IECs.
- Ensure respect of internal and donor financial procedures (eligibility and flexibility rules inclusive).
- Support the country financee manager in generating project financial reports and analysis.
- Ensure respect of procurement and service provision procedures (logistics and procurement).
- Ensure development and regular update and follow-up of the project supply planning (SP).
Responsibility 4: Manage and support project team
- Ensure support and management of the project team.
- Ensure development and evaluation of the individual objectives of the project team.
- Participate in the recruitment of project team members (if required), respecting HI human resources standards and procedures.
- Contribute to staffs capacity building through skills and knowledge transfer.
- Ensure appropriate flow and coordination of information between project team and other HI services.
- Ensure development and follow-up of individual action plans.
- Ensure team performance management ie. Timely appraisals.
Responsibility 5: Ensure proper external Representation and Coordination for the project Within time and means constraints, and in coordination with Operations Manager:
- Support other project teams in technical aspects like indicators development and tracking, training plans, proposal writing, work planning, report writing and lessons learning).
- Participate in needs assessments, surveys and evaluations and contribute to new project concept designs based on lessons learning and project evolution and to programme strategic development reflexion.
Responsibility 6: Respect of HI identity, values, rules and policies KPI: HI identity, ethical, values, rules and procedures are well respected, promoted and preserved. Benchmark: HI code of conduct and ethic, HI mandate and values, HI rules and operating procedures, HI policies are known, understood, applied and respected by the PM and (his/her) project team.
- In coordination with the Country Human Resources Manager and the Area Operations Manager:
- Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by team
- Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by team.
- Regular refresher trainings are organized.
Qualifications, Skills and Experience:
- The ideal candidate must hold a master’s degree in the fields of Public Health or Comprehensive Nursing.
- At least five years of professional experience in an NGO at managerial position.
- At least three years of professional experience in project cycle management.
- At least three years of professional experience in Humanitarian Response related field work.
- At least four years of experience in the field of health services, inclusion or nutrition or child development and livelihood intervention.
Personal Skills & Technical Competencies required
- Project cycle management and related tools and methodologies.
- Planning, monitoring and evaluation tools and systems.
- Knowledge of the public Health and maternal and child health sector in Uganda.
- Capacity building, training and coaching skills.
- Perfect fluency in English: written and spoken and strong writing skills.
- Very familiar with MS Office (Word, Excel, PowerPoint) and internet.
- Proven Managerial and planning skills.
- Ability to work under extreme pressure.
- Strong interpersonal and intercultural skills.
- Strong interest in the fields related to HI mandate.
Condition:
Starting Date: 1st October 2022
Length of contract: One-year renewable depending on performance & availability of fund.
Gross Salary range: Ugx. 6,229,789 to Ugx.7,037,719 dependent on years of experience
How to Apply:
If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at recruitment@uganda.hi.org indicating the position applied for in the subject line
Any efforts to influence the recruitment process will lead to automatic disqualification.
Disclaimer: Only shortlisted candidates will be contacted.
Application Process
Humanity and Inclusion is an Equal Opportunity Employer, we encourage females and persons with disabilities to apply to become a part of our organization. HI staff must adhere to the values and principles outlined in the Code of Conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption
HI does not solicit funds in exchange for employment opportunities.
Deadline: Sunday 4th September 2022 at 5:00pm
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