Procurement Manager

General Summary

The Procurement Manager shall be responsible for managing and coordinating of procurement activities of the Institute in a cost effective, efficient and sustainable way in line with IDl’s procurement policies and applicable statutory and regulatory requirements.

Key Responsibilities

• Carry out procurement planning for the organization, coordinates departmental plans to formulate the overall organizational procurement plan.
• Manages, coordinates and monitors procurement functions in accordance with approved policies and procedures and business best practices.
• Continuously reviews procurement and disposal procedures and make recommendation, revisions to policies and procedures that improve efficiency and risk mitigation in the organization.
• Guide the suppliers and the Institute staff on procurement procedures; Liaise with and maintain good relationships with suppliers to ensure timely delivery of goods and services; oversee the development and finalization of all specifications for all requirements;
• Assist the Institute in the identification of reliable sources of supply by:
• Conducting market research by reviewing catalogues and trade directories, interviewing sales persons, browsing internet and keeping abreast of technological innovations;
• Conducting vendor pre-qualification by reviewing applications made by potential vendors based on established evaluation criteria;
• Periodically conducting dialogues and briefings with vendors.
• Heads the secretariat to the contracts committee and implements its decisions.
• Supervises staff, monitors their performance, recommends training needs and provides technical advice to human resource department regarding procurement staff.
• Monitoring contract implementation to ensure compliance with terms and conditions of the contract
• Coordinates all procurement negotiations within their threshold
• Preparing periodic procurement reports to Management as required; monitoring performance against preset Procurement Key Performance indicators.
• For international purchases, advises on options for payment and shipping, ensures that shipping and tax documents are in order, follow up with customs clearing agent, and arranges for delivery, including warehousing in a bonded facility if necessary;
• Carry out and manage disposal of assets in accordance with the Institute’s disposal policies & procedures
• Any other duties assigned by management from time to time.

Person Specification

• The candidate should be a Member of the Chartered Institute for Purchasing and Supply and possess MCIP qualification.
• Should have a Bachelor’s degree in Procurement, Supply Management, Law or any related field from a recognized University.
• Possession of a Master’s in Business Administration or A masters in Procurement  will be an added advantage
• Minimum 5 years of experience in managing procurements
• Knowledge of procurement procedures.
• Leadership and management skills
• Ability to negotiate procurement terms and conditions.
• Good communication skills, both oral and written.
• Proficiency in the use of computers especially Excel spreadsheets, word-processing packages and e-mail.
• Ability to use judgment and initiative in the course of executing responsibilities.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to handle multiple    tasks.

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